Host are obligated to send out returns within 14 days of the due date. No exceptions. You cannot wait for cards beyond the two week mail out date.
Late Cards - What Should a Host Do?
We do not want our swaps to run late. All artists should make every effort to ensure that cards arrive ON or BEFORE the swap host's set DUE DATE. There is a two week period that hosts are allowed between the due date and the mailing out of returns. The host can choose to mail out immediately or use the two weeks as a grace period to wait for all artist's cards to arrive.
Please be understanding of each other first and foremost.
Please stick to the due dates as people are waiting on you. Respect everyone's time and efforts and withdraw rather than hold up swaps (except for PATs).
You may mail out cards the day after the due date or you may wait up to 14 days for cards still in the mail. This two week period is to be used at your discretion. You are not obligated to use this time if you don't want to. Please try to be flexible if cards are in the mail and were mailed before
the due date. Sometimes mail mishaps happen. However, the final choice is yours.
For cards mailed on or after the due date, the site policy is to assign a Neutral iTrader rating.
The two week mailing out period is NOT for swappers who want to send cards at the last minute. It is to be used by hosts at their discretion. Hosts are not obligated to wait for any cards after the swap due date and they are not obligated to use any of the two week mailing out period. Hosts should give participants a neutral rating for cards that were mailed after the due date and/or were too late to be swapped out - at the host's discretion.
Swap mailing guidelines
- Domestic: Mail cards at least 4 business days prior to swap due date
- Canada / USA: Mail cards at least 7 days prior to swap due date
- International: Mail cards at least 14 days prior to swap due date
Negative ratings are reserved for PAT cards that do not arrive at all or are sent directly to players from the participant. In this case, only the host would leave a negative. In the case of PAT cards that are not sent to the host nor direct to the participants, a negative iTrader should be given by both host and affected group members.
Artists must send in their swap cards before the due date. It is recommended that participants make their cards prior to or just after joining swaps in order to get them in on time. It is unacceptable to mail cards on or after swap due dates. Artists who continue to do this will receive an Administration given neutral for holding up swaps, regardless of the hostess given rating.
Artists who do not finish their PAT or CAT cards on time should mail directly to their group members at their own expense. Their returns will be sent out by the hostess, AFTER their group mates have received their cards. The late sender will receive an Administration given neutral for holding up the swap, regardless of the hostess or group member given ratings.
Any artist who receives 3 or more neutral ratings for late swapping will be suspended from trading here for a period of 3 months.